Embassy of the Republic of Moldova
to the United States of America
Washington Chisinau
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Civil status acts

Transcription of civil status acts issued by the U.S. authorities

In accordance with the Law on civil status acts, no. 100 from 26.04.2001, civil status acts (birth, marriage/divorce, name change, etc.) of the Moldovan citizens issued by the competent authorities of foreign countries have prove power in the Republic of Moldova only if they are transcribed in the registers of civil status records of the Republic of Moldova. Thus, the civil status documents issued by the authorities of a foreign state after August 17, 2001 have to be legalized and transcribed in the registers of civil status records of the Republic of Moldova, immediately after their issuance, in order to obtain Moldovan civil status certificates.

For this, civil status documents need to be notary translated into Romanian and further legalized (two separate legalizations are required, one for the civil status act and one for the notary translation of the act) with Apostille stamp by the Secretary of State of the state of issuance.

Civil status documents issued by the authorities of a foreign state, have to be legalized with Apostille stamp in the order described above, immediately after their issuance, but do not require transcription in the registers of civil status records of Moldova.

Application for transcribing will be submitted in person or by mail (USPS or UPS, no Fedex prepaid envelopes are accepted).

For transcribing children's birth certificates, the following documents in original will be submitted:

Transcription of birth certificates is FREE OF CHARGE.

For transcribing the marriage certificates, the following documents in original will be submitted:

For transcribing the divorce certificate / judicial decisions on divorce, the following documents in original will be submitted:

Note: The request will be submitted in person or sent by mail to the Embassy at: 2101 S Street N.W., Washington, DC 20008, using paid envelopes containing the tracking number, in both directions. Processing time is 4 months, with the possibility of speeding it up. The documents must be submitted in original (except in the cases where a notary certified copy is required). They will be returned with the requested certificate after 4 months. If there is need to receive the original documents back within a week it is necessary to include an additional prepaid envelope. Envelopes can be purchased from mail companies USPS,UPS. Consular section is not accepting Fedex prepaid envelopes